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Creating
SendLetter Lists
SendLetter lists must be created before you are
able to have site visitor information stored and accessible
in the SendLetter admin area. Depending on the SendLetter
plan that you subscribe to, you will be limited to the maximum
number of lists allowed by your plan. If your limit is three
lists then you could be collecting data from a maximum of
three different sites or forms. Alternatively, you could make
two of the three lists active and use the third list as a
storage for 'special' visitors.
To
create a SendLetter list, login to your SendLetter service
page located at http://services.coolmaps.com.
Once you've logged in, click on the SendLetter graphic. Until
your first list has been created you will be taken to the
SendLetter Support area.
Once
you have created your first SendLetter list the default 'Home'
area for SendLetter is 'Logging and Statistics'. This section
displays records of your SendLetter account activity (e.g.:
changes to your account and a summary of all list information).
This information is very important as you need to enter it
into the SendLetter form component when building your form.
SendLetterList
Options
1. Choose mailing list name
Used by you to identify each list. A simple and meaningful
name is recommended.
2.
Select required and optional list fields
As the primary purpose of SendLetter is sending email
based 'newsletters' a form field for collecting visitors'
email addresses is ALWAYS required. The remaining fields of
first name, last name and 'Other' can be set to:
- required:
the visitor must enter a value when they submit the form
- optional:
the field is included in the form but the user does not
have to enter a value
- not
included: SendLetter will not check for this field in
the submitted data.
NOTE:
The custom name you give to the 'Other' field is for your
use only. In your SendLetter form this field MUST always be
named 'contact_fieldname'.
3.
Subscribe Form Domain
In order for SendLetter to work, you MUST enter the domain of
the page containing the SendLetter form. If the URL of the page
containing your SendLetter form is: http://www.yoursite.com/your_directory/your_form.htm
then you can enter either
www.yoursite.com
or yoursite.com
as the domain.
4.
Success URL
When set to 'Yes' you must enter the absolute URL of
the page you wish the site visitor to see upon successful
submission of the form. The user will be forwarded to this
page if they have supplied the information as you have specified
in Step 2 above. The 'Use Success URL' is checked by default
to yes, so SendLetter will forward the visitor to the page
of your choosing.
When
'Use Success URL' is set to 'No' the site visitor will see
the default success page located on the services.coolmaps.com
server upon successful submission of the form. 
5.
Failure URL
When set to 'Yes' you must enter the absolute URL of the
page you wish the site visitor to see when the SendLetter
form is unsuccessfully submitted. The user will be forwarded
to this page if they have NOT supplied the information as
you have specified in Step 2 above (i.e.: visitor did not
enter information in required fields). The 'Use Failure URL'
is checked by default to yes, so SendLetter will forward the
visitor to a page of your choosing.
When
'Use Failure URL' is set to 'No' the site visitor will see
the default failure page located on the services.coolmaps.com
server upon unsuccessful submission of the form.
6.
Use Auto Reply on Subscription
When set to 'Yes' the site visitor will automatically
receive an email reply upon successfully submitting the SendLetter
form. You enter the subject and body of the email you would
like them to receive in the fields provided. For example the
'Email Text' could read 'Thank you for subscribing to my mailing
list'.
When
set to 'No' the site visitor will not receive any information.
Be
sure to 'Save List' to create your SendLetter list. Once this
is done visit the Statistics/Logging page. Summary information
for the list you've created will be visible there. Make a
note of:
You
will need to enter the above information into the SendLetter
component in Fusion.
Other
List Options
Find/Edit List - Selecting this option from the navigation
displays your current lists with three options in the Actions
column:
- View:
View List information.
- Edit:
Make changes to the settings of the selected list.
- Delete:
Delete the list. Note that deletion is NOT reversible. Deleting
a list does NOT delete Contacts. For example, if John Doe
is attached to List A, and List A is deleted, John Doe will
be visible in the 'Listless Contacts (Ghost)' List.
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